SAPPHIRE_Miletos

Evolving with AI
Expenses-reimbursement process

Delegate to AI tasks that do not need to be done by humans. Have tasks that can only be performed by humans carried out by people.

is artificial intelligence for resolving issues in the area of accounting.

2 features of SAPPHIRE

１. SAPPIRE Expense Review

2. SAPPHIRE Suburban Transportation Expenses

1. What you can do with SAPPHIRE Expense Review

SAPPHIRE Expense Review is AI that conducts checks for identification of fraudulent expense claims.

Due to today’s rising levels of compliance awareness and cost consciousness, checking of expense claims to determine whether or not expenses are being appropriately incurred has become a very important process for companies. However, many companies are concerned about the number of man-hours and costs entailed in conducting these checks, given the substantial involvement of manual processes that are currently in place.

SAPPHIRE Expense Review harnesses AI to review a host of different types of data – including expense data, attendance data, and building-entry data – in place of experienced accountants. AI combines a number of analyses that cannot be performed by humans to identify high-risk expense applications and thereby enables the expense-checking process to be streamlined in terms of manpower and the degree of control to be increased.

Analysis axis for SAPPHIRE Expense Review

SAPPHIRE detects fraud risks across mainly three axes. Each axis has a number of checking items to enable fraud risks to be determined from various aspects.

Prevent expenses being fraudulently incurred	Is an application a duplicate one? Is there an application for expenses incurred on a weekend or holiday? Has any expense been incurred on a non-working day? Have expenses been claimed for a fabricated business trip or transportation expenses? Has an application been made that is statistically abnormal?
Confirm appropriateness of expenses	Has an inappropriate business establishment been used (sex-industry operation or brothel)? Have applications been made frequently for certain vendors? Have applications been made frequently in connection with certain clients? Does the application deviate from the general level of prices for the vendor? Are the details included in a receipt appropriate for an expense?
Confirm appropriateness of applications	Has a restaurant been used to incur entertainment expenses? Has the number of participants been inflated for the cost of a conference? Have meeting expenses been kept to no more than 5,000 yen? Are costs that should have been incurred as entertainment expenses been claimed as meeting expenses? Do the contents of an application match the source material (image)?
Confirm appropriateness of applications	Has a restaurant been used to incur entertainment expenses? Has the number of participants been inflated for the cost of a conference? Have meeting expenses been kept to no more than 5,000 yen? Are costs that should have been incurred as entertainment expenses been claimed as meeting expenses? Do the contents of an application match the source material (image)?

2. What you can do with SAPPHIRE Suburban Transportation Expenses

SAPPHIRE Suburban Transportation is AI that automates various personnel and accounting processes associated with the reimbursement of actual commuting and transportation expenses. By having AI play a central role in the settlement of expenses, manual work to carry out administrative processes can be minimized. Meanwhile, processes can be streamlined, control can be strengthened, and integrity can be improved.

With SAPPHIRE, AI is harnessed to automate everything and find solutions.

Application-less

With SAPPHIRE, AI is used to automatically make applications for commuting and transportation expenses based on employee registration information, shift data, building-entry and -exit data, and more.
There is no need for applicants to input routes and fares themselves. AI will automatically figure out optimal routes according to your company’s regulations. So, you will never forget to make an application.
If the actual results differ from an application made in advance, the applicant will be automatically notified, and corrections can be made from the applicant screen.

Approval-less

SAPPHIRE can ensure the actuality of commuting and transportation expenses based on office-entry/-exit data and attendance data that support the applicant’s attendance at work, thereby helping to eliminate the need to have an approval step.
Since AI also memorizes complex rules governing commuting expenses for reimbursement and performs all checks, the approver does not need to determine whether or not an application complies with the regulations.
The system can also support workflows for individual companies, such as by checking only applications that have been revised by applicants.

Approval-less

SAPPHIRE can ensure the actuality of commuting and transportation expenses based on office-entry/-exit data and attendance data that support the applicant’s attendance at work, thereby helping to eliminate the need to have an approval step.
Since AI also memorizes complex rules governing commuting expenses for reimbursement and performs all checks, the approver does not need to determine whether or not an application complies with the regulations.
The system can also support workflows for individual companies, such as by checking only applications that have been revised by applicants.

Independent of specific systems and requirements

Supports the use of not only trains and buses but also bicycles and private cars, and even the option of walking.
There is no need to replace an expense-settlement system or core system that is currently in place and being used.
We can engage in consultation as to a process for settling commuting and transportation expenses that is optimal for each company, and then set up operations accordingly.

Less likely for defects and fraud to occur

Commuting and transportation expenses can be automatically journalized and linked to the core system pursuant to the applicable taxation rules.
With respect to both commuting and transportation expenses, AI memorizes internal regulations and automatically computes optimal routes according to those regulations. Thus, defects and fraud essentially do not occur.
In the event that data to support attendance does not exist, an alert can be issued; this makes it possible to prevent false expense applications from being processed for payment.

Less likely for defects and fraud to occur

Commuting and transportation expenses can be automatically journalized and linked to the core system pursuant to the applicable taxation rules.
With respect to both commuting and transportation expenses, AI memorizes internal regulations and automatically computes optimal routes according to those regulations. Thus, defects and fraud essentially do not occur.
In the event that data to support attendance does not exist, an alert can be issued; this makes it possible to prevent false expense applications from being processed for payment.

Philosophy

A fraudulent expense claim, even if the amount is small, can lead to bigger fraud if it is not addressed. It is said that the broken window theory also applies to companies. Rather than continue to repair broken windows or penalize those who break windows, SAPPHIRE supports businesses and those who are involved in them by not allowing windows to be broken.

By creating an environment in which windows cannot be broken, we aim to help cultivate a company culture and working environment that allow honest and sincere people to continue working in a positive frame of mind.